In this article
How Pro Paint Solutions Saves Time and Simplifies Estimating for Commercial Projects
In commercial painting, time is everything.
For Mike Barrett, owner of Pro Paint Solutions, the priority is clear. Spend more time on the job site, less time behind a screen.
Operating a 100 percent commercial painting business, his team handles tenant improvements, repaints, and ongoing maintenance work for general contractors, property managers, and building owners.
With that level of volume and complexity, estimating is critical.
But it can also become a bottleneck.
The Challenge: Estimating That Takes Time Away from the Job Site
For Mike, the most valuable part of the sales process is not sitting at a desk building proposals.
It is being on site.
Walking the project
Taking measurements
Meeting clients and winning the job
The problem was the time spent turning those details into a finished estimate.
Calculating, formatting, and building proposals took time away from higher-value work.
And as the business grew, that inefficiency became more noticeable.
A Simpler Way to Estimate and Build Proposals
After implementing PaintScout, Mike’s process became significantly more efficient.
Instead of spending time calculating and building proposals manually, he can now:
- Create estimates quickly using structured templates
- Build proposals for different project types with ease
- Focus on collecting accurate information on site
“PaintScout makes it super easy.”
Templates allow the team to standardize their approach across different types of commercial work, from tenant improvements to maintenance contracts.
That consistency saves time and reduces friction.
More Time Where It Matters
With estimating simplified, Mike can spend more time where it actually impacts the business.
On the job site
With clients
Winning work
Instead of getting stuck in the proposal process, PaintScout handles the part he enjoys the least.
“The proposal part is not my favorite. PaintScout takes that pain away.”
That shift frees up time to focus on higher-value activities that drive revenue and growth.
A System That Supports the Whole Team
As the business scales, having a system that the entire team can use becomes essential.
PaintScout makes it easy to train new team members and keep everyone aligned.
“It was easy to train my team on it.”
With templates and a structured workflow in place, estimators can move quickly while maintaining consistency across projects.
That makes it easier to manage multiple jobs and keep operations running smoothly.
Better Visibility Through Reporting
Beyond estimating, PaintScout also provides visibility into performance.
Mike and his team track key performance indicators using reporting from PaintScout alongside QuickBooks.
That allows them to:
- Monitor business performance
- Track key metrics
- Make informed decisions
Having access to clear data helps ensure the business stays on track as it grows.
The Result: A More Efficient, Scalable Operation
For Pro Paint Solutions, the impact of PaintScout is simple.
Less time spent on proposals
More time spent on job sites
A system the team can follow
Clear visibility into performance
“It’s just been a winner for us.”
Your Next Step
If your estimating process is taking time away from the work that actually grows your business, it may be time to rethink your system.
What would change if you could build proposals faster
Train your team more easily
And spend more time winning jobs instead of formatting estimates
PaintScout helps commercial painting contractors simplify estimating, improve efficiency, and focus on what matters most.